Utilities

Excellent Utilities: Paperwork – personal document manager

Search

The key advantage of applying OCR to your scanned documents is the ability to search the text. Searching is made simple with Paperwork.

There’s advanced search functionality too. You can choose to search with keyword(s), by label, and/or by date. There’s the ability to apply multiple searches, as shown in the image below. The two basic Boolean search commands AND and OR are supported.

Paperwork-search

You can define the search from and to date, and also apply a NOT operator to any search.

Labels

Paperwork-Labels

Labels offer a simple way to organize your documents.

Clicking the 4 horizontal bar graphic at the top right of any document brings up a dialog box.

The dialog lets you define the date of the document, set one or more user-definable labels, and specify any additional keywords.

The image to the left shows some example labels applied to the scanned documents. The color coded labels help you quickly identify documents.

The software automatically guesses the labels to apply to new documents. This functionality is courtesy of Simplebayes, a memory-based, optional-persistence naïve Bayesian text classifier.

The additional keywords option can be useful if character recognition doesn’t work.

Labels are effective, quick to apply, and work well. You can use the search functionality to filter documents by a label i.e. matching a particular label, or with the NOT operator, disregarding a specific label.

Next page: Page 4 – Other Features

Pages in this article:
Page 1 – Introduction / Installation
Page 2 – In Operation
Page 3 – Search / Labels
Page 4 – Other Features
Page 5 – Summary


Complete list of articles in this series:

Excellent Utilities
AbricotineMarkdown editor with inline preview functionality
AES CryptEncrypt files using the Advanced Encryption Standard
AnanicyShell daemon created to manage processes’ IO and CPU priorities
brootNext gen tree explorer and customizable launcher
CerebroFast application launcher
cheat.shCommunity driven unified cheat sheet
CopyQAdvanced clipboard manager
crocSecurely transfer files and folders from the command-line
DeskreenLive streaming your desktop to a web browser
dufDisk usage utility with more polished presentation than the classic df
exaA turbo-charged alternative to the venerable ls command
Extension ManagerBrowse, install and manage GNOME Shell Extensions
fdWonderful alternative to the venerable find
fkillKill processes quick and easy
fontpreviewQuickly search and preview fonts
horcruxFile splitter with encryption and redundancy
KoohaSimple screen recorder
KOReaderDocument viewer for a wide variety of file formats
ImagineA simple yet effective image optimization tool
LanguageToolStyle and grammar checker for 30+ languages
Liquid PromptAdaptive prompt for Bash & Zsh
lnavAdvanced log file viewer for the small-scale; great for troubleshooting
lsdLike exa, lsd is a turbo-charged alternative to ls
McFlyNavigate through your bash shell history
mdlessFormatted and highlighted view of Markdown files
NushellFlexible cross-platform shell with a modern feel
OCRmyPDFAdd OCR text layer to scanned PDFs
Oh My ZshFramework to manage your Zsh configuration
PaperworkDesigned to simplify the management of your paperwork
PDF Mix ToolPerform common editing operations on PDF files
pecoSimple interactive filtering tool that's remarkably useful
ripgrepRecursively search directories for a regex pattern
RnoteSketch and take handwritten notes
scrcpyDisplay and control Android devices
StickySimulates the traditional “sticky note” style stationery on your desktop
tldrSimplified and community-driven man pages
tmuxA terminal multiplexer that offers a massive boost to your workflow
TuskAn unofficial Evernote client with bags of potential
UlauncherSublime application launcher
WatsonTrack the time spent on projects
Whoogle SearchSelf-hosted and privacy-focused metasearch engine
ZellijTerminal workspace with batteries included

5 comments

  1. It seems like such a good idea, but on my Ryzen 2700X with GeForce GTX 1080 Ti, it is impossibly slow on documents of a few hundred pages. I can’t get the cut and paste to work either.

  2. Smooth GUI, but not intuitive and most of the time it is not clear what it is doing. I cannot tell when OCR was successful, little to no progress indication on most actions. It has a lot of potential, but also a lot of potential for improvement.

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