The iHRIS Software Suite is an open source solution for tracking and managing health care workers across a country. It consists of three software solutions: iHRIS Qualify, iHRIS Manage, and iHRIS Plan.
iHRIS Qualify is a health professional certification and licensing system. It enables a licensing or certification authority for a health worker cadre, such as nurses or physicians, to track complete data on a cadre in a country from pre-service training through attrition. The database captures information about health professionals from the time they enter training through registration and licensure, and it is updated every time a professional’s license or certification is renewed. iHRIS Qualify can also track continuing medical education credit hours attained by health workers, capture data about foreign-trained workers applying to work within the country and record out migration verification requests.
iHRIS Manage is a human resources management tool that enables an organization to design and manage a comprehensive human resources strategy. It helps an organization manage its workforce more effectively and efficiently, while reducing costs and data errors.
iHRIS Plan is a workforce planning and modeling software program that enables decision makers to assess their workforce needs for the next several years, project the actual health workforce over the same time and make effective policy decisions to close the gap between the two.
The software is used in Rwanda, Tanzania, Uganda, and Botswana.
iHRIS Qualify’s features include:
- Records Management Module: Record information about each health worker, such as citizenship, marital status, birth date, contact information, educational qualifications and identification numbers.
- Pre-Service Training Module: Track students entering pre-service training programs and monitor completion rates as well as reasons for training disruption.
- Examination Module: Record applications for national-level certification examinations and tracks exam results.
- Registration and Licensing Module: Issue registration numbers, licenses and license renewals for health professionals, track deployments, issue private practice licenses, manage out-migration verification requests and record disciplinary actions.
- Reporting Module: Aggregate, analyze and export data in a variety of ways to answer key management and policy questions as well as generate facility lists and health worker directories.
- Search: Search for health worker records in the system.
- Data Security and Administration.
iHRIS Manage’s features include:
- Position Management Module: Create positions with standardized descriptions, codes and qualifications within the organizational structure and manage the hiring, transfer and promotion process.
- Job Applicant Module.
- Employee Module: Match an employee to a position, record important information about an employee and maintain a record of the employee’s complete work history with the organization.
- Competency Model Module.
- In-service Training Management Module: Track in-service trainings that employees have completed and assess competencies and continuing education credits earned from training.
- Disciplinary Action Module.
- Workplace Accident Module.
- Reporting Module.
- Search functionality: Search for employee and applicant records in the system
- Data Security and Administration.
- System Configuration: Turn on and off modules and set options for each module to customize the system and its features.
iHRIS Plan’s features include:
- Define one or more pools of human resources by health worker cadre based on current health workforce data.
- Project workforce supply for any number of years by specifying the number of health workers projected to leave or join the workforce each year.
- Project health workforce targets based on population change and health worker-to-population ratios.
- Generate graphical models showing the gaps between actual workforce changes and projected workforce needed over time.
- Aggregate or dis-aggregate models by health worker cadre.
- Enable and disable cadre pool changes and display the effects of the changes on the model.
- Project salaries and other costs of needed health workers.
- Compare in projections actual data in subsequent years.
- Capture the sources of all data for verification.
- Copy projection data to quickly create multiple projections.
- Group projections by category.
- Issue password-protected logins to allow only authorized users to access the data
- Automatically log username, data and time when data are entered or changed for auditing purposes.
- Permanently archive all data changes to ensure a consistent record.
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