Document Management is an information technology that has taken over from legacy systems of manual or server based file sharing, the electronic filing cabinet, to control policies and procedures. It is one of the functions provided by Enterprise Content Management.
A document management system enables individuals and businesses to manage documents, making it easy to locate a previous document version. This is important from a record control perspective, and to ensure that compliance standards are met within a user-friendly environment.
The main benefit offered by a document management system is that it gives individuals and businesses the tools to store and index many different types of documents and electronic files. Information and knowledge within the organisation can be accessed as appropriate, leading to an increase in productivity. Any kind of binary data can be stored in the document system. Other uses of this type of system include document workflow, records management, image management, disaster recovery, backup, and access control.
Linux offers an impressive range of open source document management systems of varying complexities, to help manage paper files electronically, enabling users to find data without any fuss or bother. At the same time these systems ensure that only authorized users have access to the relevant documents, can add meta-data to documents for searching, and provide version control.
To provide an insight into the quality of software available for Linux, we have compiled a list of 10 powerful document management systems. Hopefully, there will be something of interest here for anyone who needs to control records and documents. We give our highest recommendation to Alfresco, OpenKM, and LogicalDOC.
Now, let’s explore the 10 document management systems. For each title we have compiled its own portal page, a full description with an in-depth analysis of its features, screenshots, together with links to relevant resources.
|Document Management Systems|
|Alfresco||Offers a high degree of modularity and scalable performance|
|OpenKM||Easy management of documents, users, roles, and finding documents|
|LogicalDOC||Targeted at business users; has a user friendly web interface|
|Maarch||Dedicated to the legal archiving of high volumes of static documents|
|Epiware||AJAX-enabled Project and Document Management application|
|Mayan EDMS||Web-based free/libre document management system|
|SeedDMS||Enterprise ready platform for sharing and storing documents|
|NemakiWare||CMIS-compliant platform for document management|
|Kimios||Mainly based on the Java platform|
|DocMGR||Full featured, web-based Document Management System|
Read our complete collection of recommended free and open source software. The collection covers all categories of software.
The software collection forms part of our series of informative articles for Linux enthusiasts. There are hundreds of in-depth reviews, open source alternatives to proprietary software from large corporations like Google, Microsoft, Apple, Adobe, IBM, Cisco, Oracle, and Autodesk. There are also fun things to try, hardware, free programming books and tutorials, and much more.